facebooktrack Office Administrator | Behavior Nation

Take Everyday Precautions

Wash Hands

with soap & water for 20 seconds

Stay Home

when sick

Cover Coughs

& sneezes with tissue or in sleeve

Behavior Nation Will be Closed on Friday, July 3. We will resume normal business hours on Monday, July 6.

Office Administrator

Full Time
CALIFORNIA – All Locations

Full-time administrator needed for busy office. Needs to be friendly, detail-oriented, able to handle heavy phone calls and multi-task. Candidates with medical office experience are preferred. The job requires scheduling appointments for multiple providers and families, healthcare insurance verification and authorization, and maintaining office among other duties.

We are looking for an Office Administrator who can:

  • Execute day-to-day administrative tasks (training will be provided).
  • Assist with onboarding of staff and clients.
  • Assist with scheduling of staff using our proprietary scheduling software as needed.
  • Answer Incoming phone calls and address any client or staff concerns as needed.
  • Prepare reports to assist with billing and payroll.
  • Assist with onboarding of new clients and patient families.
  • Review and organize calendars, plan daily activities and errands, complete tasks in a timely and complete various tasks with attention to detail and correctness with direction.
  • Ensure all client and caregivers paperwork is complete for treatment services
  • Maintaining up-to-date logs and online data information.
  • Matching the needs and preferences of the client with the location, availability, and skills of the staff available.
  • Assisting with onboarding of new caregivers and assisting them with completing all the paperwork as needed.
  • Coordinating with caregivers to ensure that they know their schedules, what the client’s needs are, and other important details.
  • Calling insurance companies for benefits and eligibility as well authorizations and claims.

We Offer:

  • 401(k).
  • Opportunities for career advancement.
  • Medical and dental benefits for full-time employees.
  • Paid time off Vacation and Sick time.
  • Tuition Reimbursement.
  • Paid Holidays.
  • Bonus per company policy.
  • Highly competitive pay depending on experience.


  • Dependable, punctual, detail-oriented, highly organized, and computer savvy person to be part of our team.
  • You will need to be a motivated self-starter, who can identify what needs to get done as well as complete projects with minimal supervision and for whom no job is too big or too small.
  • Be able to multitask in a fast pace environment.

Required personal characteristics and skills:

  • Enjoy supporting others and helping them succeed.
  • Have excellent time management skills and the ability to work under time pressure.
  • Have great attention to detail.
  • Have good speaking and writing skills and be proficient on a computer.
  • Customer services experience and client services.

About Behavior Nation:

Behavior Nation provides Applied Behavior Analysis (ABA) services to individuals with Developmental Disabilities and Autism Spectrum Disorders (ASD). We provide high-quality services for children as well as training and education for their families.